Time...
Who doesn't struggle with time management? My friends always act like I am superwoman
because I get so many things done. Obviously, I only share what I do get
done-not what I don't. They don't know how
many times I start one project switch to another and another. I plan to go to the computer for one minute and
end up spending thirty. I'm very organized-that's not the issue. I
have so many interests and so many things I love doing it's hard to find time
to do them all. I'm never late for work,
I always meet my deadlines or appointments but the things I want to do always
come last.
I have to pull out all the stops in the summer to stay on
track because I have a hard time staying on track with large open blocks of
time-just my luck. There are a few tricks I do use that help me. Maybe
they'll help someone and I hope others will share some of their
tricks.
Working Backwards:
This sounds strange but I came up with this because of work. After students went home - I'd settle in to do
my paperwork and such knowing that I have to leave at a particular time. Then I would get so involved in what I was
doing, totally immersed, all of a sudden I am grabbing my purse and keys and
running out the door. Then I find out I've left without my shopping list, my
journal, or the project I had planned to take home. So I started working
backwards. As soon as students leave, I put everything that is going home in
one area. Then when I am ready to go, I
have everything. I do this on my big errand days in the summer as well. I put all my lists, coupons, cooler, and
other items together first-with a plan of attack, before I start doing anything
else. Working backwards has saved me so many times because I am constantly
trying to do just one more thing!
Outlook Calendar:
I use Outlook email and calendar at work and home. I put as much as I can on there. When I add a
doctor appointment, I put it on my work calendar (if within the school year),
my home calendar, and my husband’s work calendar. I do the same for husband’s
appointments. This way if one doesn’t look at their calendar, we can remind the
other. We know what the other is doing
on a given day in case we need to schedule something. I also sync this to my iPhone.
Yahoo Groups: Years ago I set up a yahoo groups for coffee
club- my girlfriend group. I set it up
because we were always planning activities together. When I sat down to e-mail
everybody, I had to make sure I didn’t forget someone. I love the group because when I send an e-mail
out saying I want to go see a movie -everybody sees it. When someone responds with the time they can
meet, everybody sees it. Everybody knows
what's going on. There is also a
calendar included. I can put birthday and other reminders on there for
everyone.
I also have yahoo groups for my book club group. There
are only seven of us and we rarely e-mail each other within the group (totally opposite
of coffee club). The calendar feature for us is invaluable. We often choose our
books six months in advance. I take that information home and put it all on the
calendar. I can include the book title, the hostess, and hostess contact info. I
set it up to remind people two weeks ahead of time and three days ahead of time.
I can set up six months of info in just a few minutes and never have to think
about it again. This has made my life easier. No more worries about forgetting to
send a reminder.
Dragon Dictation:
This is a free app on the iPhone. Right now I’m sitting in the parking lot
waiting for my husband and I am speaking into my phone using the app ( I just had to close the window so a passerby
didn’t think I was crazy). When I'm done I can e-mail it, send it as a text,
post to FB, or twitter. You can also copy the text and paste into any application.
I most always email it to myself at home. I put Dragon Dictation e-mails in one
folder until I need them. This is a great app for me as I don’t write longhand
because I've had carpal tunnel surgery. After
a few sentences my handwriting is messy and my hand cramps. Even if I am
sitting at home with other options, this is my best way to get a lot of writing
down. Once on the way to school, I composed
an email to teachers and sent it to myself.
When I got to work, I pulled it up, did very little editing and sent it out. What a timesaver! The only downfall to the
app is that it does not save your information. It only records for a short
time. This blog was done in twelve
sections. I just numbered each one as I
sent it. Note: Sending an email while driving is as bad as texting. Obviously, I only do this if I am sitting in traffic.
Pampered Chef
Timer: I know there are other timers out there but I like this one
best. I can clip it on to go with me. If I set it for thirty minutes and it
beeps-I press stop. The thirty is still there for me to press start again. I use
this at home as I'm constantly getting off track-especially in the summer
or when I have a huge block of time to manipulate. For all the people that say I'm
amazing- if you spent one day with me I could burst your bubble quickly. I am fragmented as I go from one thing to the
other. At the end of the day, a lot of great things get done but I often feel
like I’ve failed because they weren’t the things I had planned on. I may get
ten things started but none of them got finished. I use the timer a couple
ways.
1.
To keep
from being overwhelmed: I have
always found that I put things off because I think I can't do it or it will
take too long or because I don't know where to start. When I came home from vacation I dumped
everything on the dining room table-brochures, maps, my activity totes. Every time I saw the pile I
put it off but it bothered me. I set the
timer for 30 minutes and it was done! Sometimes a daunting task is completely finished because I'm trying
to beat the clock. If it's not completely finished it is a lot less
intimidating. This is a great thingsto do with kids when cleaning their room or dividing the day into work and fun.
2.
To Stay
On Task: In one day, as all women know, there are too many tasks. You could
spend all day on the computer doing different things and they would all be
important but there are other things that need to be done. I set the timer and switch tasks: cleaning a
room, answering email, cooking, doing work for my business.
3. To have
Fun: I am a workaholic in many ways.
I love organizing , cleaning, and purging.
It may take me a while to get to it but when I do I am relentless and I
get so involved I do not stop. I actually schedule fun time to break
away. I may take the dog for a walk,
play on the computer or read (other than walking the dog I have done nothing else yet).
4.
To eat:
I admit I set the timer today so I would eat breakfast and after that set it
for lunch. I get so immersed in what I
am doing I could go from 6am to 5pm on nothing but a cup of coffee. This is not good for me. I should be having small meals and drinking
water all day.
Monday I was home
all day and I did not use the timer. I
spent all day on the computer-no games.
I was cleaning emails, cleaning files, doing work related to many jobs that I do-all important things but there was
so much more that needed done. I knew I worked hard all day but it did not look
like it and in many ways I felt like I failed. Thursday I was home all day and did
use the timer and accomplished more than I thought I could. I was excited and
felt like I had accomplished something and it looked like I had as well.
NOTE: I believe I
first heard about using a timer through Flylady.
These tricks that
work for me. I'd love to hear your
comments and any tricks that you use.
Another thing I
have always wanted to do is to schedule a block of time for myself that I would
use differently every day-Monday writing, Tuesday beading, etc. But I have not
gotten that far yet. Has anyone done this?